Reproduction and Publication Services
Patrons are allowed to use their own cameras to make copies of the materials in Archives and Special Collections, provided they have read and signed the Archives use form.
Reproductions
Reproductions of achival materials may be requested for use in private study, scholarship, or research by filling the duplication request form.
Fees may apply to patrons other than OU employees who need the materials in the performance of their work.
Please note:
- Archives and Special Collections staff will produce all reproductions.
- Archives and Special Collections reserves the right to limit the number of items from a particular collection that will be copied for off-site use.
- Some items may not be reproduced or copied due to age, condition, copyright, and access restrictions.
- Reproductions may not be transferred to others, further reproduced, or published without written permission of Oakland University or from the individual or institution that holds the copyrights.
Publication requests
Permission to publish can be granted, and publication fees are charged, only for materials with copyright owned by Oakland University.
Authorization to publish or exhibit reproduced collection materials must be obtained in advance and in writing from the University Libraries by completing the publication request form.
"Publication" includes the following media: print, internet, digital, video, film, or microform.
Publication fees may be applicable. These fees are assessed by the University Libraries as the owner of the physical collection material and must be distinguished from any that might be assessed by a different copyright holder.
Please note:
- For works not in the public domain, the user is solely responsible for securing publication permission from the copyright holder (including Oakland University Libraries) and paying any associated fees.
- OU faculty, staff, and students are not charged a publication fee for materials with copyright owned by OU.
- Publication fees are waived for theses, dissertations, and student projects (up to $500).
Please attribute all reproductions:
“Courtesy Archives and Special Collections, University Libraries, Oakland University, [collection name.]”
Fee Information
Payments can be made by credit card via our website. Payments may also be made by check, made out to “Oakland University Kresge Library.” Payment in full is required before orders are processed.
OU users: OU users are defined as OU faculty, staff, and students. OU user fees apply to university-directed research only. OU Users making requests under externally funded grant programs will be charged the appropriate fees. These should be calculated into any grant budgets.
Shipping and mailing costs: There is no charge for digital files delivered via email. Costs for special mail handling such as UPS express, overnight delivery, or special shipping will be added to the reproduction costs.
» Reproduction Fees
Archives and Special Collections charges fees for reproduction services on a cost recovery basis.
A processing fee of $30 per hour after the first 2 hours will be charged for work performed by Archives and Special Collections to cover the search and retrieval of material. If thumbnail images are required for final selection and ordering of reproductions, a processing fee of $30 per hour, starting with the first hour, will be charged for work performed by Archives and Special Collections to create thumbnail files.
High Resolution Digital Images (TIFF, JPEG, PNG)
This price is inclusive of a high resolution, 48-bit RGB TIFF or JPEG file and electronic delivery.
Fee (per image) |
OU Users |
Non-OU Users |
|---|---|---|
Original scan (no high-resolution digital image on file) |
$0 |
$30 |
Duplicate scan (high-resolution digital image already on file) |
$0 |
$15 |
Processing fee (flat fee for all transactions) |
$0 |
Waived for the first 2 hours; $30 per hour thereafter |
|
Original scan (no high-resolution digital image on file) Fee (per image) for OU Users: $0 Fee (per image) for Non-OU Users: $30 |
|
Duplicate scan (high-resolution digital image already on file) Fee (per image) for OU Users: $0 Fee (per image) for Non-OU Users: $15 |
|
Processing fee (flat fee for all transactions) Fee for OU Users: $0 Fee for Non-OU Users: $30 |
Audio, Film, Video
Digital copies of audiovisual materials may be made under certain circumstances to support research, teaching, and private study. Due to copyright restrictions, we are unable to duplicate any commercially produced audiovisual materials.
Duplication of AV materials will be done by the university’s Video Services department. Any fees charged by the Video Services Department will apply to any such requests.
Text Documents (PDFs)
Service Fee (per page) |
OU Users |
Non-OU Users |
|---|---|---|
8.5x11 or smaller |
$0 |
$1 |
Oversized material |
$0 |
$2 |
Processing fee (per transaction, by the hour) |
$0 |
Waived for the first 2 hours; $30 per hour thereafter |
|
8.5x11 or smaller Service Fee (per page) for OU users: $0 Service Fee (per page) for Non-OU users: $1 |
|
Oversized material Service Fee (per page) for OU users: $0 Service Fee (per page) for Non-OU users: $2 |
|
Processing fee (per transaction, by the hour) Service Fee (per page) for OU users: $0 Service Fee (per page) for Non-OU users: Waived for the first 2 hours; $30 per hour thereafter |
» Publication Fees
Publication fees are assessed in addition to any reproduction costs, are for specific use defined by agreement, and must be paid in advance of publication.
Permission is granted for one time non-exclusive use, unless otherwise stipulated by written agreement.
If a reproduction is reused in a new or revised edition of the same work, a new form must be submitted and an additional fee may apply.
If a request covers more than one publication or project, then additional fees will apply as well.
University Libraries retains the right, to waive publication fees at its discretion, and retains the rights to grant or deny use of library materials for purposes deemed counter to the mission of Oakland University.
Publication Fee (per item/per image) |
Non-profit Use |
Commercial Use |
|---|---|---|
Print/Editorial/E-Book |
$30 |
$100 |
Book Cover/ Advertising/Non-editorial (cards, calendar, etc.) |
$150 |
$300 |
Book Cover |
$150 |
$300 |
Video/Television/Film |
$30 |
$300-600 depending on use/distribution |
Internet/Web Site/Mobile App Citation must link to OU Archives and Special Collections website. |
$0 |
$100 |
Exhibition (use of reproduction or in online exhibit) |
$30 |
$100 |
Thesis/Dissertation |
$0 |
n/a |
Re-use in same publication |
$15 |
$50 |
Re-use in additional promotional use (e.g., publicity posters, etc.) |
$7.50 |
$25 |
Social Media Use Facebook: “like” the Kresge Library’s page so you can tag @OULibraries and/ or #kresgelibrary when posting Library images Twitter: tag @OULibraries and/ or #kresgelibrary when tweeting Library images Instagram: tag @ou_libraries and/ or #kresgelibrary or when sharing Library images |
$0 |
$0 |
|
Print/Editorial/E-Book Publication Fee (per item/per image) for Non-profit Use: $30 Publication Fee (per item/per image) for Commericial Use: $100 |
|
Book Cover/ Advertising/Non-editorial (cards, calendar, etc.) Publication Fee (per item/per image) for Non-profit Use: $150 Publication Fee (per item/per image) for Commericial Use: $300 |
|
Book Cover Publication Fee (per item/per image) for Non-profit Use: $150 Publication Fee (per item/per image) for Commericial Use: $300 |
|
Video/Television/Film Publication Fee (per item/per image) for Non-profit Use: $30 Publication Fee (per item/per image) for Commericial Use: $300-600 depending on use/distribution |
|
Internet/Web Site/Mobile App Citation must link to OU Archives and Special Collections website. Publication Fee (per item/per image) for Non-profit Use: $0 Publication Fee (per item/per image) for Commericial Use: $100 |
|
Exhibition (use of reproduction or in online exhibit) Publication Fee (per item/per image) for Non-profit Use: $30 Publication Fee (per item/per image) for Commericial Use: $100 |
|
Thesis/Dissertation Publication Fee (per item/per image) for Non-profit Use: $0 Publication Fee (per item/per image) for Commericial Use: n/a |
|
Re-use in same publication Publication Fee (per item/per image) for Non-profit Use: $15 Publication Fee (per item/per image) for Commericial Use: $50 |
|
Re-use in additional promotional use (e.g., publicity posters, etc.) Publication Fee (per item/per image) for Non-profit Use: $7.50 Publication Fee (per item/per image) for Commericial Use: $25 |
|
Social Media Use Facebook: “like” the Kresge Library’s page so you can tag @OULibraries and/ or #kresgelibrary when posting Library images Twitter: tag @OULibraries and/ or #kresgelibrary when tweeting Library images Instagram: tag @ou_libraries and/ or #kresgelibrary or when sharing Library images Publication Fee (per item/per image) for Non-profit Use: $0 Publication Fee (per item/per image) for Commericial Use: $0 |