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Donation of Materials to Oakland University Archives and Special Collections

 

What kind of materials will we accept?

The Oakland University Archives is looking for documents relating to the University's history. According to the Official Archives Policy, this includes items such as official records, personal papers, reports, minutes, publications, photographs, flyers, maps, etc.

Particularly desirable items include:

  • photos and documents created by students or related to student life and athletics
  • annual reports for our annual reports collection for the individual units on campus, including missing Senate committee annual reports.
  • publications of the university and its components

In addition, documents, photos, scrapbooks, newspapers, and other materials related to the history of Oakland County and of Michigan are welcome.

If you're not sure if your materials could be of interest to our archives, contact us.

 

What happens to donated materials?

After receiving a signed deed of gift, archives staff will process the donated materials. All items donated to Archives and Special Collections are placed in a collection named after the donor, creator, or organization. Staff will store the materials in archival quality folders and boxes in the Archives’ secure, climate-controlled facility.

A finding aid will be created, with an inventory of the contents of the collection, a brief overview of the collection, and information about the donor. The finding aid will be added to our website to help researchers find information that may be located in your materials.

The new collection will be made available to researchers in the Archives and Special Collections reading room, unless specific provisions are made in the deed of gift to temporarily restrict access to part or all of the materials. No materials leave the archives after they are acquired. Items from the collection may also be used for exhibits in the library or online, as well as for classes that come into the archives with their instructors.

 

How to donate

Please contact Dominique Daniel or Shirley Paquette if you have items to donate so we can determine if they are needed or are duplicates of items we already have. If you wish to retain the item, we can make a copy for archives.

For University Offices:

Fill out a University Archives Transmittal/ Inventory Form. Send the form and a brief inventory along with the materials to the Archives, Attention: Archives.

 

For Alumni and Others:

Please contact Dominique Daniel or Shirley Paquette. Donors will be asked to sign a deed of gift tranferring legal custody of the records to Oakland University.

 

Created by Name / Updated on June 1, 2017 by Name

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