Policy for Still/Video Photography in the OU Libraries
Scope
This policy applies to any Oakland University student, faculty or staff member, with the exception of photographers employed by the University for public relations purposes.
In addition to the capture of images, this policy and its principles pertain to any requests for interviews of library staff and users, whether on or off camera.
Users intending to use the libraries for commercial filming and/or who are not affiliated with the University, should contact Oakland University Communications and Marketing.
Purpose
The purpose of this policy is to establish the terms and conditions under which library public space may be used for shooting still photography and/or video production.
Principles
- The first claim for use of space is to those persons engaged in study, research and use of information resources and services.
- Library Staff have the right to choose whether or not to participate as subjects of any video or still photographic images.
- In order to ensure that students trying to study in the library are not disturbed, only those individuals or groups who can shoot still/video photography without violating any of the below guidelines will be allowed.
- No other users of the library will be allowed in the shot(s) without the prior knowledge and consent of the participant. A model release form must be obtained from any subjects in the images prior to shooting images.
- Still/Video photography cannot involve the use of any props or situations that would frighten or disturb library users. Photography crews in violation of these guidelines will be asked to leave.
Policies
Still/Video Photography is permitted in the Oakland University Libraries under the terms and conditions set out in this document.
- Students must complete and sign the Library Photography/Video Request Form. The Library Photography/Video Request Form must be completed at least five (5) business days prior to the intended start of the still/video shoot.
- All photo shoots are subject to approval by the dean.
- Any changes to lighting, major rearrangements of furnishings, or the use of any on-site special effects are deemed to be too disruptive to normal library use and will not be approved
- NO still/video photography is permitted for the period from one week before the start of an exam period until the end of the exam period. There shall be no photography in elevators, stairwells or washrooms without permission.
Roles and Responsibilities
- Any student still/video photography in the library must be for academic course work.
- Faculty assigning student photography as coursework are asked to notify their Library Liaison in advance so that we are prepared to consider requests from their students.
- Any faculty, staff or student photographing in the library must leave the library clean, and must abide by the terms defined in the “Library User’s Rights and Responsibilities.”
- The requestor assumes responsibility for costs associated with damage to the premises which occur as a result of the photography.
- The requestor agrees to advise library staff of any problems that arise during the shoot.
- Release forms are required for all non-crew/cast persons photographed, even accidentally.
Approval
The Dean of the Libraries, or her/his representative.
On the day of still/video photography, those taking/recording images must present their signed copy of the Library Photography/Video Request Form to the Services Desk before beginning set up.
Authority
The staff on duty has the authority to terminate the photography shoot if circumstances arise that make continuance of the photography undesirable.
Liability
The Oakland University Libraries are not liable for any loss/theft/damage of personal property of the crew or damage to equipment.
Library Photography/Video Request Form