It would be great if barcoding the Reference collection was
straightforward. However, there are going to be obstacles along the way. These
notes list some, and it is not a comprehensive list, of the obstacles and how
to handle them.
Solution: Do a title search. Verify
that the call number on the book's spine matches the call number that is on the
book's record. If not, then the book will have to come to Technical Services to
alter the call number.
Solution: Do a title search.
Nothing comes up. This book has not been cataloged and does not have a record
in Voyager. Bring the book to Technical Services so we can catalog it.
Solution: These books need to go to
Marilyn Jereau the Reference clerk.
Solution: Type the years or the part numbers on the item record. This assists in reprinting the spine label when it becomes necessary to do so.
Solution: It is not impossible that someone is using a volume. It is also not impossible that someone wrote the holdings (coverage) wrong on the record. Enter the volume numbers of the volumes on the shelf into the book's record. Someone else is going back and verifying that everything is being barcoded. So if the volume turns up later then it will be barcoded by the cataloger in Technical Services. The cataloger can also then alter the holdings on the book's record to reflect that a missing volume has been found.
Solution: Verify that the volume does indeed have a barcode. Peoples' eyes glaze over as they put red dots on spine labels so it is entirely possible the volume was missed by accident.
Solution: Bring the books to Technical Services. We will alter the call numbers.
Solution: The book needs to be brought to Technical Services to verify where it lives within the library. Chances are it is a circulating book that was accidentally shelved in the Reference collection.
Solution: This book was undoubtedly mis-shelved in the Reference collection. It needs to be brought to Technical Services to verify where it lives within the library.
Solution: Delete the barcode on the item record. The barcode is left over from Kresge Library's migration to its first computer system.
Solution: The date on the spine label is the date that the book was published. It appears in the call number field of the book. This is fine. Just leave it.
Solution: Create a MFHD for the ref location.
Solution: This is usually a signal that the book lives in two separate locations within the library. Bring up the book's record. Bring up the screen that shows the MFHDs. Read the locations.
The barcode goes on the book's reference location.
Solution: The abbreviation stands for Supplement. Please include it on the item record at the end of the other information. So for example, place it after the volume number. Or if there's also a year, place it after the volume and year.
Solution: non is the location for non-circulating books that live on the third floor.
Please ignore the non location since it is the reference copy of the book that is being barcoded.
Oakland University, Kresge Library
2200 N Squirrel Rd., Rochester, MI 48309
(248) 370 - 4426