Technical Services has had another very busy and productive year.
The inventory project has had a major impact on the amount of work
generated for TS. In addition, the Library of Congress's decision to
stop tracing and authoritizing series as of June 2006 will generate
extra work for the unit. When LC made the decision we contacted the
Reference Unit for their opinions about having uncontrolled series
headings in our catalog. Untraced series are only searchable by keyword.
We received about six replies with the majority stating that they would like to
continue with controlled series headings in order to maintain the integrity
of our catalog and because there are faculty who know their series and are used to
searching for them as titles. We have therefore agreed to run a test for six
months (or more if that does not prove adequate) continuing as before to see
what impact flying in the face of LC would have on our workflow. Procedures
were generated and distributed and in six months time we will see how we fare.
We are happy to report that Acquisitions has had a "quiet" year, sorely
needed after last year's tumult of vendor and bindery changes. The Acquisition
Unit spent out about one and half million dollars and Fiscal Period Close was a
resounding success yet again. We are also looking forward to working with the new
Collection Development Coordinator. Since the "old" coordinator will still be
very much involved with CD and e-journals, I trust we will not have much opportunity
to miss her.
The Serials area has added 22 new periodical titles and cancelled 197.
Periodical volumes sent to bindery totaled 2,674 and 1778 books were sent.
In addition, Serials sorted 12,334 pieces of mail in various formats.
Serials also began the "incomplete volume" project, i.e., sending these
volumes to bindery. As of June 20, 547 volumes were bound. Collection Development
also gave us permission to withdraw those incomplete volumes that we have
in electronic format.
All e-journals ordered this year have been entered into Serials Solution and
the Serials clerk has been trained as a backup.
This past year Cataloging added 16,217 pieces of material to the database
and withdrew 3,329 excluding government documents. The large number of
withdrawals is again mainly attributable to the inventory project,
which focused this past year on third floor circulating materials.
In addition to withdrawing old, unused and sometimes unusable volumes,
we have barcoded thousands of volumes and have solved many problems.
We also barcoded about 500 books from the rare book room, primarily the
Springer Collection. Many books in the Springer have duplicates on the
third floor resulting in barcoding as well as other problems so it became
necessary to do them at this time.
We have also begun a project to "consolidate" the many records
that represent one long playing record. Due to past cataloging practice
(before my time) as well as record size constraints in Notis,
we had created analytic entries for selected bands of music on an LP.
We are now deleting these analyts and putting the information in the
main record. In the process we are also barcoding them. This past year 186 records
for LPs were added to the database and 365 analyt records were deleted.
All of the unplayable U-matics were withdrawn from the database. The few
items of archival interest were copied onto VHS and cataloged.
The unplayable Howard Shelley Michigan Outdoors videos were given to Gabe VanWormer,
who is the current producer of Michigan Out-of-Doors TV. He was delighted to
have them and promised that he would send us a copy of any that he digitized and that Oakland University
would get attribution for any shown. The ten that had been transferred to VHS are in the catalog.
We have processed several huge monthly Marcive authority loads. LC has been adding death dates to
authors/composers, which they have not done in twenty years or so. Many of the composers
have large numbers of uniform title authority records many that we had created, which had
to be brought into line with the name change. While Gary Strawn's program was as
usual a huge help, the program does not address in-house authority records, which
therefore had to be searched and changed manually.
The Documents clerk processed 709 shipping lists, which included over 2,088 paper, 8,365 micro and 85 CD
documents. More importantly, she created or edited over 7,700 electronic links
and deleted our holdings from both our catalog and OCLC 5,244 older documents
that we no longer have. She also withdrew a number of materials which are now
available online. In addition, our wonderful volunteer has barcoded about 5,000
older paper documents.
Cataloging added 709 and withdrew 333 Michigan
Students and our volunteer repaired
The above are the highlights of the past year. The many regular tasks accomplished
with efficiency and in a timely manner are yet again unsung in this report.
Each and every member of Technical Services is to be commended for the
outstanding work that they have done this past year both individually
and as a team. I find their commitment to providing the best and fastest
access for users to our materials truly inspiring.
Oakland University, Kresge Library
2200 N Squirrel Rd., Rochester, MI 48309
(248) 370 - 4426