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In 2008 Systems Administration moved into the Technical Services area. Before the move we appointed a subcommittee comprised of Geoff, Jocelyn and Shirley to reconfigure the room in order to provide space for systems offices. The committee came up with a plan for reconfiguring the room and removing file cabinets and other furniture that were no longer needed. The move also forced us to process 40-50 book trucks of gift materials that we had been storing on shelves, in boxes, etc. for a goodly number of years.

Statistics

In 2007/08 we added 28,243 pieces of material to the database and withdrew 13,262. These numbers include all formats. In addition to the additions and withdrawals included above, Jocelyn has processed 640 documents shipping lists, 7 disposal lists of older documents and has created and/or edited 6,225 electronic links. She has also deleted 8,620 records from OCLC and our catalog for documents that we no longer have or have never received. Since August 2007 she has been reporting to OCLC duplicate records that she identifies in the database. She has so far reported 320 such records, which resulted in OCLC combining about 1,000 records since they had anywhere between 2 and 10 records for the same item. We are also continuing the barcoding of documents in selected areas.

This past year we have finished barcoding the Reference Collection, which came to 3,215 items. Barcoding of all collections is critical not only for statistics and inventory purposes but also for identifying various problems that need resolution.

Serials added 13 new paper periodicals and withdrew 31 in addition to handling 10,975 pieces of mail. We sent 1,590 volumes of serials and 1,498 books to bindery.

Last but certainly not least we repaired 552 books.

Complete statistical information is appended.

Serials/Acquisitions

Barb Shipman processed a major gift of journals on allergy and immunology, which were added to the collection. Pat Johnson began a journals shelf audit project at the beginning of the year. She is comparing the bound volumes to the OPAC to make sure that the records are accurate as to title, call number and holdings. Several problems have already been corrected. Incomplete issues are also checked for electronic holdings and decision made as to whether to withdraw, pambind or send to bindery. This project will take about a year to complete.

Cataloging

We set up procedures for and cataloged the Gaylor and the China (Redman) gift collections. Nicole assisted with the cataloging of the Gaylor gift, which afforded us the opportunity of cross-training her on cataloging.

The note on "bound-with" materials was revised from "For Circ. Status search t=[title]" to "To find out if item is checked our search title: [title]." The t= is Notis terminology, which Voyager does not have. We changed the note on about 500 records.

With Reference’s input we changed the access note on electronic books from "Electronic Version" to "Click here for access", because it seemed clearer. Systems will also change it on other collections, e.g. Making of America and Historical ebooks. We are striving for as much consistency as possible with such verbiage.

Jerri has begun to add contents notes and attendant added entries to the older CDs, which do not have them. She has also begun work on consolidating the multiple records created for bands on LP records into one record with appropriate contents notes and added entries. Jerri continues to add e-journals into Serials Solutions. In addition, she has redesigned the TS website.

Geoff has begun the inventory and barcoding of the Michigan document collection, which should be finished in September. Again we continue to identify problems and infelicities.

Database maintenance continues with a vengeance fueled in great part by the large numbers of DVDs and CDs that we are receiving.

It has been another productive year for Technical Services. I am particularly pleased with the processing of the gift books that have been moldering on our shelves for lo these many years and with finishing the major reference barcoding project.

Ann Pogany

Coordinator, Technical Services