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Veterans History Project DVD Cataloging Procedure

The Veterans History Project is an oral history project sponsored by the Library of Congress. The project's purpose is to record the memories of veterans of the First World War, the Second World War, the Korean War, the Vietnam War, and the Gulf Wars. These oral histories will be preserved for future generations. Oakland University is participating in this project. The oral histories are recorded with the assistance of Oakland University's television studio, and then sent to Kresge Library for cataloging and patron usage.

  1. Catalog the material according to AACR's Chapters 7 and 9.

    1. The chief source of information is the credits of each DVD. Thus it is necessary to view the DVD and note the following information:

      1. Running time
      2. The technical credits (i.e. director, camera etc.)
      3. Any other pertinent information that may be found in the credits including the copyright date and who actually produced the DVD.

    2. The DVDs for this project come with CD-ROMs.

      1. Place the CD-ROM in the DVD player.
      2. Bring up the files on the CD-ROM using My Computer.
      3. Open the files to discover what kind of informational material is on the CD-ROM

  2. In OCLC's Passport for Windows the command wfmg will bring up the work form for videorecording material.
  3. In the fixed fields of the workform

    1. Code TMAT as v.
    2. Code Tech as l.
    3. Code Time with the running time of the DVD.
    4. Other fixed fields are coded the same way as for other media.

  4. A 007 must be on each bibliographic record. This is the 007 labeled for video recordings in OCLC's Bibliographic Formats and Standards.
  5. The main entry for a DVD is the title.

    1. This means that there is a 700 added entry for the interviewee.
    2. The general material description $h [GMD] is [videorecording].

  6. In the 300 field

    1. Add + $e 1 CD-ROM (4 ¾ in.) for the CD-ROM that came with the DVD.
    2. The 300 field also has the notation in the $b of sd. (sound) and col. (colored) for the DVD, which is in color and has sound.

      Example:
      300 1 videodisc (ca. 59 min.) : $b sd., col. ; $c 4 ¾ in. + $e 1 CD-ROM (4 ¾ in.)

  7. Note in a 500 field the information that is on the CD-ROM.

      Example:
      Special features include release forms, photographs, and newspaper articles on the CD-ROM.

  8. The physical description of a DVD is videodisc. Since videodisc is also used with other technologies, it is necessary to add a 538, which reads DVD.
  9. DVDs are assigned a 511 (Performers/Cast/Narrator/Presenter) note.
  10. DVDs are assigned a 518, which tells when the material on the DVD was recorded. Add 033 to each record when there is a 518 present. The 033 is the Date/Time/Place of an event.

    1. Add a 033 with first and second indicators 0 to each record.
    2. Code the 033 with the date that the material was recorded.
      Example:
      20040309

  11. Add a 508 with the names and titles of those who contributed to the technical making of the DVD (i.e. camera people, producers).
  12. DVDs will always have a 520 with a summary.
  13. DVDs also get the usual subject headings and added entries. Make sure to give an added entry to the producer and the interviewee, but not to others mentioned in the 508.
  14. Create the MFHD.

    1. The location "dvd"
    2. In the delimiter k "Episode"
    3. The call number is the number of the episode as listed upon the DVD container
    4. Add a public note in the 866
    5. "Room key kept at Circulation Desk."

  15. Create an item record.

    1. These DVDs do not circulate; therefore the item type is non-circulating.
    2. Place DVD in the enum chron of the item record.
    3. The permanent location is also dvd<

  16. Processing

    1. No tattle tape will be placed on the case.
    2. Possession information will be written around the small donut hole.
    3. The case will receive a spine label with Episode followed by the episode number.
      Example:
      C-Disc
      Episode 1
      DVD
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Created on 12/12/06 by Jerri Swinehart / Last updated on 2/4/13 by Jerri Swinehart
Oakland University

Oakland University, Kresge Library
2200 N Squirrel Rd., Rochester, MI 48309
(248) 370 - 4426
 

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