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Kresge Library has a large collection of music compact discs, which cover many genres of music. These are cataloged according to AACR and classified with LC call numbers. The CDs are kept in file cabinets in the Circulation department.

Procedure

1. Open Voyager's Cataloging module.
2. Open Connexion.
3. Remove the plastic wrap and security tapes from the CDs.
4. Searching for CDs in Voyager:

   Usually a title search will bring up the music CD. If that doesn't work it might be necessary to search for the music CD by the composer. Every now and then the Acquisitions unit doesn't find a record in Connexion for the music CD. The standard phrase "Music CD on order" is put on the provisional record. This phrase can be searched as a title in Voyager. It will bring up all of the music CDs with provisional records.

5. Searching for CDs in Connexion:

   There are several ways to search music CDs. Sometimes all of them will have to be tried.

   Music number (mn:) This is the publisher number on the music CD. Search the publisher number with and without any letters that may appear before it. It is sometimes possible to search the UPC (barcode) number on the music CD. The music number and UPC are specific to each music CD, so these are really the most preferred searches. Use these searches FIRST, then try the others if no results are obtained.

   Title search either using sca ti= or 3,2,2,1

   When doing the title search there are sometimes differences between the titles on the CD itself, the jewel case front, and the jewel case spine. Try them all.

   Composer search using a sca pn= or 4,3,1

   Composer, Title search 4,4

   Sometimes a search for conductors or performers (whether an instrumentalist or a singer) will bring up the music CD.

   Music publisher with date qualifier fin pb=publisher name/date. The date qualifier comes from the date found on the CD's jewel case.

   This search is really the last most desperate search. It will return the most responses when it works.

6. Verify that the information on the CD in hand matches the information on the OCLC record.
   
   
   1. 007   Coded for a compact disc?
   2. 024   Does the UPC match?
   3. 028   Do the music publisher number and music publisher match?
   4. 033   Are the recording dates encoded correctly?
   5. 041   If the recording is not in English, have the languages been encoded correctly?
   6. 100   If the CD contains the music of just one composer, is the correct form of entry used as the main entry?
   7. 245   Does the title match the title on the CD? Is the GMD Sound recording?
   8. 260   Do place, publisher, and year match what is on the CD?
   9. 300   Is the physical description encoded correctly? If there are running times for each piece of music, is the total running time listed in the 300?
   10. 440   Is the CD part of a series?
   11. 511   Are the performers listed?
   12. 518   Are the recording dates listed?
   13. 500   Is there a 500 with Compact disc in it?
   14. 505   Is there a formatted table of contents note for the pieces of music?
   15. 650   Subject headings?
   16. 700   Added entries for the performers? Name/Title added entries for each piece of music?
   17. 710   Added entries for any corporate bodies?
   
   
7. If the information matches, then update the record, and export it to Voyager.
8. Before exporting the record from OCLC make certain the OCLC control number (035) on the record in Voyager matches the OCLC control number on the OCLC record.
9. Save the OCLC record to the Voyager database.
10. Add any omitted fields to the record. Correct any errors found in the fields on the record.
11. Create an LC call number for the music CD. Here are some ideas to hopefully make this process easier.
    
    
    1. Is there another record in OCLC with an LC call number on it? If it seems reasonable, i.e. the titles of the music with that LC call number resemble the title on the piece being cataloged use it. The cutters will have to be changed to fit Kresge's call number index in Voyager.
    2. The first cutter, when the composer is the main entry, is always the composer. There are uniform cutters for most composers. Search the composer's name and use the cutter.
    3. The music publisher cutters are also uniform. They are in a database on TS's web site. Search the music publisher's name to find the cutter.
    4. When creating a call number for a very popular piece, such as another copy of Mozart's opera Figaro, the second cutter will be the title of the music. Search for the composer and verify which cutter has been used for the piece of music. Use that cutter so all of the pieces of music index one after the other. This will mean that there are two or more versions of the same piece of music with the same call number and first two cutters. To differentiate the versions, use the music publisher cutter as the third cutter. If the music publisher cutter is also a duplicate, then add the numeral 2 to it. This is called sliding the cutter.
       
       
12. Sometimes there is no call number on another piece of music. Below are some of the regularly used call numbers for the music in Kresge's collection.
    
    

    1000	Instrumental/Orchestra music
    1001	Symphonies
    1002	Symphonic poems
    1034-1039.5	Music by instrument
    1365-1366	Jazz, Swing, Big Band
    1500	Operas
    1505-1509	Opera excerpts
    1527	Motion picture music
    1527.2	Radio music
    1527.5	TV music
    1620-1621	Secular vocal music
    1630.18	Rock and roll, Rap, Popular music
    1678-1853	Secular vocal music listed by country or ethnicity
    1999	Sacred vocal music begins here

    
    

    If none of these categories are appropriate, please speak with Ann about a call number.

    Verify that the newly created call number fits in to the existing call number index.

13. Create a MFHD for the music CD.
    
    
    1. First and second indicators 0,1
    2. Location cd
    3. Call number
    4. Volume or part numbers as appropriate
    
    
14. Save the MFHD.
15. Write the call number on a post it note. The prefix is C-DISC. Put the post it note in the upper left hand corner of the jewel case.
16. Place a barcode in the lower right hand corner of the jewel case.
    
    
17. Create an item record.
    
    
    1. Barcode
    2. Permanent location Compact disc
    3. Item Type Reserve 1 week
    4. Enum/Chron Volume or part numbers if any
    5. Copy Use as appropriate.
    6. Pieces Equals the number of CDs added to the number of Notes (booklet) in the jewel case.
    
    
18. Save the item record.

***Note*** Sometimes the CDs will come with notes (booklet) that will not fit in the jewel case. The following is the procedure for handling these notes.

1. Place a post it note with the call number of the music CD to which the notes belong in the upper left hand corner of the booklet. On the bottom of the post it note write NOTES. This will distinguish the booklet from the music CD.
2. Place a barcode in the lower right hand corner of the notes.
3. On the MFHD in an 866 write a note stating how many CDs and how many notes there are.
4. Create an item record for the notes.
   
   
   1. Enter the barcode
   2. Permanent Location Compact Disc
   3. Type Reserve 1 week
   4. Enum NOTES