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DVDs with Provisional Records

This procedure covers the choosing of records for DVDs, which have only provisional records.

  1. Open up OCLC.
  2. Open up Voyager.
  3. Search the title in Voyager.

    ***ITC created the provisional records in capital letters for easy recognition.***

  4. Search the title in OCLC.
  5. Select the title, in OCLC, which has DVD in the 538. This is the record for a DVD version of the title.
  6. Look the record over. Compare the information about who produced, directed, acted etc. in the film with what is on the DVD itself. (508, 511)
  7. Compare the dates. (260)
  8. If the DVD has a caption reading "Special edition" or "Collector's edition" or such.it must appear on the record in the 250.
  9. If the DVD says wide screen, full screen etc. there is a difference and the difference must be reflected in the record. (250)
  10. Compare the running time. (300)
  11. Compare the sound information. (538)
  12. Compare the regional information (DVDs are recorded to play only in certain regions).(538)
  13. Compare the special features notes. (500)
  14. Once it is ascertained that the record in OCLC matches the DVD in hand, import it in to Voyager and overlay the provisional record.
  15. Suppress the record.
  16. Alter the prefix in the 852 on the MFHD from D followed by the accession number to DVD- followed by the accession number.

    Ex.           DVD-0845 instead of D0845
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Created on 12/12/06 by Jerri Swinehart / Last updated on 2/4/13 by Jerri Swinehart
Oakland University

Oakland University, Kresge Library
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