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The film collection, comprised of laser discs, digital videodiscs (DVDs), and videocassettes, was moved from Varner Hall's Instructional Technology Center (ITC) in 2004. The collection is housed in a room across from the Circulation Desk on the second floor. The responsibility for cataloging these materials lies with Technical Services' cataloging unit.

Procedure

1. Open the Cataloging module in Voyager.
2. Open Connexion.
3. Remove the plastic wrap, and any security materials from the DVD.
4. Search the title in Voyager.
5. Search the title in Connexion.

   Most DVDs have ISBNs and this is the easiest way to search a DVD. It is also possible to search by title, production company name, and added entries.

6. There are usually multiple records in Connexion. To find the record for the DVD in hand, verify the following:
   
   
   1. The title in the 245 must match the title on the record and the DVD case.
   2. The date on the record must match the date on the back of the DVD case at the bottom (usually in fine print).
   3. The record must have the word DVD in a 500 field.
   4. The record must say videodisc in the 300 field.
   5. Match the actors, actresses, producer, director, music person (if any) on the record with the same information on the DVD case (usually found on the back of the DVD case)
   6. Verify that the production company (for example, Columbia Tristar) on the record matches the production company on the DVD case (found on the back of the case)
   7. Verify the running time and whether or not the DVD is in b&w or color.
   
   
7. If this information matches export the record to Voyager and save it to the database.
8. If there is a question about any information play the opening sequence and the closing credits. Write down the information to compare with the information on the record in Connexion.
   
   
9. Correct the records in Voyager.
   
   
   1. There will be a 500 field with DVD in it. Add the following to the field, after DVD and separated by semicolons, if necessary.
      1. Dolby digital
      2. Surround sound
      3. Dual format
      4. NTSC region 1 coding (or region 2 coding)
      5. Miscellaneous other technical information listed on the DVD case
   2. There will be a 546 with language information. Add the following if necessary.
      1. Closed-captioned
      2. Foreign language dialogue must be noted (called subtitles)
   3. There will be 700 or 710 fields for the major actors/actresses, the production crew, and the production company. Add 700 or 710 fields if necessary.
   4. Verify that the 007 is coded for a DVD.
      1. $a  v
      2. $b  d
      3. $d  c (if in color) or b (if in black and white)
      4. $e  u
      5. $f  a
      6. $g  i
      7. $h  u
      8. $i  u
   5. If there is no 500 for any special features of the DVD, then add one if necessary.
   6. If the DVD is a translation add a 246 with the title translated on it. It will also need a 041 with the languages.
   7. The 511 lists the cast of the film. Add any as necessary.
   8. The 508 lists the production crew for the film. Add any as necessary.
   9. The original production date needs to be added to the record in a 500 field if the film is a re-issue.
   10. The film rating appears in the 520.
   11. The 300 field needs to include the running time for the film, e.g. (ca. 120 min.)
       
       
10. Once all the corrections have been made, save the record to the database.
11. Assign an accession number to the DVD. Note: Verify the last accession number used by checking the call number index in Voyager for DVDs. Search dvd-001 as a browse search then scroll to the end of the index in order to learn the last accession number used.
12. Write the accession number on a post it note and place it in the upper right hand corner of the DVD case.
13. Put a barcode inside the DVD case.
    
    
14. Create the MFHD for the DVD.
    
    
    1. Location itc,dvd
    2. Call Number DVD-accession number
    3. If the DVD is coded for region 2 please add the following note.
       
       866 3 $z This DVD is coded for region 2. Please ask at Circulation Desk for assistance in accessing equipment that will play this DVD.
    
    
    
15. Save the MFHD to the database.
    
    
16. Create an item record for the DVD.
    
    
    1. Enter the barcode.
    2. Permanent location DVD video, KL
    3. Item Type Movie
    4. Pieces Count the paper items in the case and the DVD (sometimes there are multiple DVDs)
    
    
    
17. Save the item record to the database.