This past year has seen the continuation of several trends in both the library and the Technical Services unit. The Manager, Eric Condic, continued the process of transitioning into his role and Ann Pogany, the Coordinator of the unit, announced her retirement, effective August 15, after over 41 years of service. Staffing has remained stable, but roles continue to change and evolve as we continue to shift to a more electronic collection. As part of this shift, Eric took over the role of Documents Head with the retirement of Bill Cramer. Eric will be working closely with both Shawn Lombardo and Jocelyn Baldwin to manage and maintain this collection.
To report on the past years activities, the following is a breakdown of the major events and projects for each area of the unit.
During the past year Nicole has expanded her role in both the unit and the library. She began working 4-6 hours a week on the reference desk and acted as a backup for Jill Poche (Budget Office CT) during an extended illness. Nicole also took on the role of reconciling the university's Banner financial system with our Voyager accounting system.
Fran has also expanded her role by beginning the process of taking over the Serials Solutions database responsibilities, which will be finalized next fiscal year. Additionally, Fran carried out the complete physical reorganization of our shipping and receiving, greatly expanding the space we have in that area. Additionally, both Fran and Nicole accomplished the following:
This past year we made a change which will enhance our ability to catalog foreign materials. We signed a contract with Backstage to perform foreign language cataloging for us. We have already sent for cataloging several dozen items, mostly CJK materials from the Bingham collection and foreign films. We will continue to evaluate this service in the coming year.
We have also been assisting Reference with a massive weeding project, this year alone our total withdrawal statistics show we have withdrawn over 10,000 items. We anticipate this project to continue well into the next fiscal year.
Jerri has also been hard at work improving her cataloging/authority skills in anticipation of Ann leaving in mid-August. Our 4th floor barcoding project has been progressing, and we hope to complete it within the next two years. We continue to work on the missing ISSN project, hoping to update serial records which do not contain this data. This project will enhance the accuracy of our holdings and allow our link resolver to correctly point our patrons to print journals we carry. We are also going to begin a massive shift of the Government Documents collection to make room for the Michigan documents which will be brought down from the 2nd floor. Additionally, Jerri, Geoff, and Jocelyn accomplished the following:
This past year we upgraded to the 7.2.4 version of Voyager. This corrected several minor bugs and one problem dealing with Boolean searching. At the ELUNA 2011 conference it was announced that in the fall of 2011 they will be looking for early release partners for the new Alma system, which will ultimately replace Voyager's back end processing. We also began the process of implementing Summon which involves running extract scripts (provided by WMU) to pull our bibliographic data from Voyager and ftp the data to our remote Summon installation.
Our plan for the future is to implement the 8.0 version of Voyager which contains extensive global record change capabilities. This will greatly facilitate our ability to make bulk bibliographic/authority/holdings record changes.
This past year we saw continued growth of our institutional repository. Eric and Jula held numerous meetings to hammer out policy/procedures for faculty to add content. We are also looking at a project for Student Congress. They are interested in archiving their meeting minutes and support documentation for future access.
We also began the process of implementing our new discovery tool, Library OneSearch, running on a hosted version of Summon. We anticipate going live September 2011.
This report includes some of the highlights of this year. It makes no attempt to include the myriad routine tasks. All in all it was a good year.
Oakland University, Kresge Library
2200 N Squirrel Rd., Rochester, MI 48309
(248) 370 - 4426