MINUTES OF THE MEETING
of the
BOARD OF TRUSTEES
October 20, 1966
The following is from the Finance Committee Meeting minutes:
Vice President May presented a draft of the 5-year Capital
outlay request for Michigan State University and Chancellor
Varner presented the request for Oakland University.
After discussion, it was agreed that the request included
funds for remodeling the old Administration Building and that
funds for the Life Science Building be listed under a separate
category - MEDICAL SCHOOL REQUIREMENTS - it was moved by Mr.
Huff, seconded by Mr. Stevens and voted to approve the 5-year
Capital Outlay requests for Michigan State University and
Oakland University. Unanimously carried.
Chancellor Varner presented the budget request for Oakland
University. It was agreed that the request for salary adjustments
should be reduced from 9% to 6% in line with the previous
decisions for the Michigan State University budget.
On motion by Mr. Merriman, seconded by Mr. Stevens, it
was voted to approve the above item.
Recommendations as follows from the Director of Personnel:
a. Transfer a. Senior Departmental Secretary VII from Academy
of Dramatic Arts to the John Fernald Theater, account 21-3050.
b. Establish a Budget Director AP-VIII position in the Business
Office.
c. For CDPC:
1) Establish a Principal Operator
VIII position
2) Reclassify a Clerk-Typist II to
Control Clerk VI position
d. Reclassify an Assistant University Relations AP-I to a
Director of News Service AP-VI position in Information Services.
e. For the Library:
1) Establish an Assistant Librarian
AP-VI position
2) Reclassify an Assistant Librarian
AP-IV to an Assistant Librarian for Public Services AP-VI
position.
3) Reclassify a Senior Library Clerk
V to a Head Acquisitions Clerk VIII position
4) Establish 4 Senior Library Clerk
IV positions
f. Establish an Assistant Dean of the Meadow Brook School
of Music AP-VIII position
g. For Public Safety:
1) Establish a Director of Public
Safety AP-VIII position
2) Establish a Departmental Secretary V
position
h. Establish an Audio Visual Assistant VI position in University
Services
i. Establish the following positions in the John Fernald Company
of the Meadow Brook Theatre:
1) General Manager AP-X
2) Director of Public Relations AP-VI
3) Ticket and Business Manager AP-VI
4) Designer AP-III
5) Wardrobe Mistress X
6) Senior Departmental Secretary VII
Communication from Chancellor Varner:
This is to recommend that we name the new engineering building
on campus the Dodge Hall of Engineering.
As you know, Mrs. Wilson has been especially interested
in the development of the engineering program at Oakland University,
and some time ago indicated that she hoped the name Dodge
could be reserved for association with the engineering program.
I have discussed this name for the building informally with
her, and she seemed pleased.
If this is agreeable with you, I would appreciate this being
approved at the October Board meeting so that we can make
the announcement at the ground breaking ceremonies, which
should be held soon, assuming that all the intricacies of
several supporting agencies can be satisfactorily resolved.
On motion by Mr. Merriman, seconded by Mr. Huff, it was
voted to approve the above.
Communication from Chancellor Varner:
As you know, we are inaugurating intercollegiate basketball
this year, and while I suspect it will be at considerably
less than professional level, we nevertheless will likely
have some spectators. We have no seating in our gymnasium,
since this item, along with completion of the basement area,
was deleted when we awarded the initial contracts. We have
planned to include this seating when we came in with the proposal
for completing lower level, but it is apparent that the this
will now be delayed for about a year.
In view of this, I am requesting authorization to place an
immediate order for bleachers for the west half of the gymnasium
at a cost of approximately $20,000. Mr. Swanson assures me
that we can carry the financing of this from internal funds
until we finalize the plans for the completion of the entire
building several months from now. (p.255)
This will provide us with about 1,500 seats on the west
side of the gymnasium. They could be folded back against the
wall when not in use, but would provide much-needed seating
for commencements and major events held in the gymnasium,
in addition to seating for basketball games.
We would plan to install the other half of the seating when
we moved on the completion of the rest of the building.
On motion by Mr. Huff, seconded by Mr. Hartman, it was
voted to approve the above.
Communication from Mr. Varner, as follows:
At the last meeting of the Board, I mentioned the problems
we face in housing the theatre company which is assembling
for rehearsals on November 14. The provisions of the standard
contract with Actors' Equity require:
1) that we assure adequate housing for the actors in a
price range that will permit each actor to have $100 a week
remaining after payment for housing (there is a specified
weekly minimum of $120), and
2) that if such housing is more than one-half mile from
the theatre, transportation must be provided for rehearsals
and performances.
Housing in general is simply not available in our community.
This is acutely true when we seek furnished apartments for
a limited period. The only possibility we have uncovered is
the Waldron Hotel in Pontiac, which can provide single rooms
but not apartments. Since this hostelry is five miles away
and is quite undesirable for more than an overnight stop,
we have explored the alternative of acquiring mobile homes
for this purpose and have concluded that this is the most
workable solution.
It is my recommendation, therefore, that we be authorized
to follow this plan of action:
1) We purchase up to 15 mobile homes from the lowest bidder
from five Michigan manufacturers: Champion Home Builders
(Dryden), Gerdon Industries (Brighton), Marlette Mobile
Homes (Marlette), Squires Mobile Homes (Sturgis), and Hutchinson
Mobile Homes (Alma). It is estimated that the average cost
of these units will be not more than $4,000.
2) We locate these units in the interior yard of the old
Meadow Brook farm barn area just south of the Science Building.
Utilities are available at this site, roadways exist, and
the area is within easy walking distance of the theatre.
It is estimated that it will cost not more than $1,000 a
unit to put the utilities in place and to provide a foundation
for the unit.
3) We borrow the money for these costs from a local bank
at the lowest possible interest rate for a five-year period.
An alternative would be to finance these from internal University
funds.
4) We establish a system of rentals that will permit us
to repay the entire obligation in five years, including
the cost of all utilities and maintenance.
This program offers several advantages. It will provide
immediate and suitable housing; it is within walking distance
of the theatre; the units are completely furnished except
for linens, dishes, and cooking utensils; it will provide
badly needed housing for visiting couples and families who
join our staff for the Meadow Brook School of Music in the
summer, and it is, financially speaking, a good investment.
We have been assured that after the period of five years,
the units can be sold for more than 50 per cent of the original
purchase price.
I hope this can be approved at the October meeting of the
Board.
On motion by Mr. Hartman, seconded by Mr. Harlan, it was
voted to approve the above recommendation.
Communication from Vice President May:
On September 22, bids were received covering the construction
of the Engineering-Biology Building. A tabulation of the bids
is as follows:
| |
Architectural |
|
| |
Lerner-Linden Construction Co |
$2,442,000 |
| |
Barton-Malow Company |
2,444,735 |
| |
Utley-.James, Inc. |
2,480,000 |
| |
A. Z. Schmina & Sons |
2,726,000 |
| |
|
(p.256) |
| |
Mechanical |
|
| |
Steve Kruchko Plumbing & Heating |
$1,105,500 |
| |
Benjamin Muskovitz Co. |
1,168,000 |
| |
Eames and Brown, Inc. |
1,178,548 |
| |
Donald Miller Company |
1,228,000 |
| |
John E. Green Plumbing & Heating |
1,249,000 |
| |
Sylvan Plumbing and Heating, Inc. |
1,293,000 |
| |
Kropf Plumbing and Heating |
1,300,000 |
| |
Shaw-Winkler, Inc. |
1,436,000 |
| |
|
|
| |
Electrical |
|
| |
Schultz Electric Service |
489,000 |
| |
Fred W. Moote Electrical, Inc. |
517,082 |
| |
Rogers Electric Service |
549,000 |
| |
Cates Electrical Company |
550,658 |
| |
E. R. Switzer Electrical Co. |
577,830 |
| |
County Electrical Company |
625,000 |
| |
|
|
| |
Elevator |
|
| |
Detroit Elevator Company |
19,742 |
| |
Montgomery Elevator Company |
21,300 |
| |
Dover Elevator Company |
21,999 |
| |
|
|
| |
Library Equipment |
|
| |
Modular Systems, Inc. |
2,574 |
| |
Classrooms, Inc. |
3,256.50 |
| |
|
|
| |
Science Equipment |
|
| |
Southern Desk |
233,180 |
| |
Royal School Laboratories, Inc. |
268,556 |
| |
Hamilton Mfg. Co. |
277,672 |
| |
Peninsular Slate Company |
293,444 |
The bid proposals have been examined by the architect and
staff, and it is recommended that the low bidders be accepted
with the understanding that deduct items, which have been
negotiated with the low bidders, will reduce the contract
by approximately $98,840. It is recommended that the following
project budget be approved:
| |
Construction |
$4,291,996 |
|
| |
Less
Deduct Items |
98,840 |
$4,193,156 |
| |
Professional Services |
|
239,600 |
| |
Furnishings and Equipment |
|
439,000 |
| |
D.P.W. Utilities |
|
23,000 |
| |
Supervision, Field Inspection, and C.P.M. |
|
40,200 |
| |
Parking Lot |
|
12,540 |
| |
Contingency |
|
52,504 |
| |
|
|
$5,000,000 |
You will recall that the original funding of this project
called for a state appropriation of $3,500,000, an HEFA grant
of $1,000,000, and a grant from the National Institutes of
Health of $500,000. Subsequently, the National Institutes
of Health has made its grant in the amount of $380,000 which,
of course, would necessitate supplemental funding of $120,000.
We have reviewed in great detail the plans, specifications,
and low bid proposals with the architect, the staff, and representatives
of the State Building Division, Budget Office, Joint Capital
Outlay Committee, and it was their unanimous recommendation
that we should request the legislature in its special session
to increase the capital outlay appropriation from $3,500,000
to $3,620,000. The legislature on October 12, gave its approval
to this recommendation in Senate Concurrent Resolution No.
254 to add $120,000 to their appropriation.
On motion by Mr. Nisbet, seconded by Dr. Smith, it was
voted to approve the above recommendation.
The following are the minutes of the Board Meeting:
Termination of June E. Gabler, Assoc. Prof., Teacher Ed.,
effective February 15, 1967
Termination of Genevieve C. Prevost, Instructor, Foreign
Language & Literature, effective August 14, 1966.
Change of Status for Edward E. Birch from Manager, Oakland
Center and Director AP-VIII Student Activities to Assoc. Dean
of Students and Director AP-VIII Oakland Center, effective
July 1, 1966.
Change of Status for Robert Gene Gaylor, Asst. Librarian
AP-IV to Asst. Librarian AP-VI (from $8900 to $9900) effective
November 1, 1966. (p.257)
Change in status of June E. Gabler, Associate Professor
of Education, from full time at a salary of $11,200 per year
to two-thirds time at a salary of $7,467 per year, effective
October 1, 1966.
Termination of the appointment of Maurice F. Brown as Acting
Chairman of English, effective September 30, 1966.
Appointment of Professor William Schwab as Acting Chairman
of English at an additional salary of $100 per month, effective
from September 15, 1966, to April 30, 1967.
Gifts and Grants:
Grants as follows to be used for scholarship purposes:
For Scholarship Account 32-3229:
$800 from The Detroit Edison Company of Detroit
$36 from John Taylor of Rochester
For Awards Account 32-3359:
$200 from The Hodges Charitable Foundation of Ferndale
$154 from Oak Park High School
$150 from Pontiac Northern High School Varsity Club
$1,670 from The Pontiac Press
Grant of $3,000 from the American Chemical Society of Washington,
D.C., to be used under the direction of J.W. Russell in Chemistry
for a study of the coriolis perturbation of vibrational intensities.
Grant of $7,320 from Ling-Temco-Vought, Inc., of Warren
to be used under the direction of J. E. Gibson in Engineering
for aerospace research.
Grant of $300 from the Detroit Grand Opera Association of
Detroit to be used under the direction of David DiChiera in
Music. This is an unrestricted gift.
Grants as follows to be used under the direction of Chancellor
Varner in support of the Meadow Brook Music Festival:
$1,000 from McLouth Steel Corporation of Detroit
$1,165 from the Chrysler Corporation Fund of Detroit
On motion by Mr. White, seconded by Mr. Harlan, it was
voted to approve all Oakland University items.
Additional payments to salaried employees since the September
Board meeting, as follows:
| |
Conferences and Institutes |
|
| |
William Forbes |
$200 |
| |
Harry Hahn |
117 |
| |
Adeline Hirschfeld |
100 |
(p. 258)