MINUTES OF THE MEETING
of the
BOARD OF TRUSTEES
June 20, 1963
There has been a continuing discussion for several months
looking forward to permitting Oakland University to handle
its financial affairs there rather than through the Michigan
State University Business Office. For the purposes of discussion,
it is proposed that the Board give consideration to giving
Oakland University authority to manage its fiscal affairs
under policies established by the Board of Trustees.
On the assumption that Oakland will have separate bank accounts,
collect its own funds, and pay its own bills, it is proposed
that the Board of Trustees approve separate written policies
covering such items as travel requests, tenure regulations,
salary schedules for classified employees, employee benefits,
et cetera, with the understanding that in general these policy
statements will be the same or comparable to those at Michigan
State University.
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a. |
The Treasurer shall make such financial
reports to the Trustees as are desired by the Trustees
and shall report regularly, giving the Board adequate
information on the financial condition of Oakland University. |
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b. |
All financial matters requiring Trustees approval will
be submitted by the Chancellor through the Treasurer and
the President. |
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c. |
The Treasurer will at least twice each year assign
members of the Michigan State University Internal Audit
staff to examine the records of Oakland University and
will report any matters to the Board, that he feels should
be called to their attention |
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d. |
The Assistant Treasurer shall be adequately bonded and
shall perform the activities of his office under the direction
and responsibility of the Treasurer of the Board of Trustees. |
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e. |
e. Funds shall be deposited in banks designated by the
Board of Trustees and withdrawals shall be made over the
signature of the Treasurer and/or Assistant Treasurer. |
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f. |
The Assistant Treasurer shall be responsible for the
maintenance of all accounting records necessary for the
appropriate handling of the total finances of Oakland
University. |
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g. |
The Assistant Treasurer shall be responsible for the
preparation of all required reports including federal
reports, state reports, reports to the designated trustee
on bond issues and reports requested by the Treasurer
of the Board. |
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h. |
The Assistant Treasurer shall be responsible through
the Chancellor for Administration of budgets and financial
policies established by the Board of Trustees and shall
take such actions as are necessary to avoid the creation
of overdrafts in the separate funds. |
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i. |
The Chancellor and Assistant Treasurer shall have responsibility
for the preparation of budgets and allocation of funds
subject to the approval of the Board of Trustees. |
On motion by Mr. Huff, seconded by Mr. Harlan, it was
voted to approve in principle the intention of this series
of recommendations to become tentatively effective July 1,
1963. It is understood that this series of recommendations
will be redrafted in line with the expressed views of the
Trustees to be resubmitted to the Board of Trustees at its
July meeting.
It is also recommended that the Board approve the following:
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a. |
Oakland University is to assume responsibility
for any existing overdrafts in its accounts. |
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b. |
Michigan State University will continue to pay the balance
owed on an existing land contract. This involves four
payments of $9,000 each. |
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c. |
Michigan State University will cancel a $70,000 loan
made from our dormitory reserve to Oakland University. |
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d. |
Oakland University will assume the cost of Mr. Varner's
retirement program. (p.139) |
It is recommended that the Board approve an appropriately
worded resolution approving the use of the following banks
as depositories for Oakland University funds with authorization
for Mr. May, Treasurer of the Board of Trustees, and Mr. Swanson
as Assistant Treasurer of Oakland University, to withdraw
funds:
a. Birmingham-Bloomfield Bank
b. Community National Bank of Pontiac
c. Rochester Branch of the National Bank of Detroit
On motion by Mr. Merriman, seconded by Dr. Smith, it was
voted to approve the last two items.
Resignation of Harry M. Neumann as Instructor in Classics
effective August 14, 1963.
Resignation of Gloria K. Shapiro as Assistant Professor of
English effective August 31, 1963.
Resignation of Samuel Shapiro as Assistant Professor of
History effective-August 31, 1963.
Resignation of Gerald M. Straka as Assistant Professor of
History effective August 31, 1963.
Resignation of Karl E. Odwarka as Instructor of Modern Foreign
Languages effective August 14, 1963.
Resignation of Nadine Popluiko as Assistant Professor of
Modern Foreign Languages effective August 31, 1963.
Resignation of Alfonso Urtiaga as Instructor of Modern Foreign
Languages effective August 14, 1963.
Leave of absence for Herman Lewis as Associate Professor
of Biology from September1l, 1963 to August 31, 1964 to work
with National Science Foundation.
Leave of absence for Thomas Fitzsimmons as Associate Professor
of English from September 1, 1963 to August 31, 1964 for Fulbright
teaching in Japan.
Leave of absence for William Schwab as Associate Professor
of English from September 1, 1963 to August 31, 1964 for Fulbright
teaching in Philippines.
Leave of absence for Gertrude M. White as Associate Professor
of English from September 1, 1963 to August 31, 1964 for travel
in Far East.
Leave of absence for Peter Henry Amann as Associate Professor
of History from September 1, 1963 to August 31, 1964 for Fulbright
research in France.
Appointment of David B. Burner as Instructor of History at
$6,700 effective August 15, 1963.
Appointment of Leonardas V. Gerulaitis as Assistant Professor
of History at $7,300 from September 1, 1963 to August 31,
1964.
Appointment of William Willard Wolfe as Instructor of History
at $6500 effective August 15, 1963.
Appointment of Carmen M. Urla as Instructor, of Modern Foreign
Languages at $5,500 from September 1, 1963 to August 31, 1964.
Appointment of Robert Irving Facko as Instructor of Music
at $6,200 effective September 1, 1963.
Appointment of Frank F. Lee as Associate Professor of Sociology
and Anthropology and Acting Chairman of the Department of
Sociology and Anthropology at $10,000 effective August 15,
1963.
Appointment of June E. Gabler as Assistant Professor of Teacher
Education at $8,800 effective August 15, 1963.
Transfer of Robert C. Howes as Assistant Professor of Modern
Foreign Languages at $8,700 to Assistant Professor of History
at $9,000 effective July 1, 1963. (p.140)
Promotion recommendations to be effective July 1, 1963, as
follows:
To Professor:
James C. Haden, Philosophy
William G. Hammerle, Engineering Science
James H. McKay, Mathematics
To Associate Professor:
Melvin Cherno, History
Robert E. Simmons, Modern Foreign Languages
To Assistant Professor:
John G. Blair, English
Alfred Lessing, Philosophy
David C. Potter, Political Science
Approval of awarding Bachelors degrees to those students
who according to the records of the Registrar completed the
requirements for graduation on April 20, 1963.
Personnel action:
For Admissions and Registrar:
a. Reclassify a Departmental Secretary V to a Senior Departmental
Secretary VII
b. Reclassify a Senior Clerk IV to a Departmental Secretary
V position
For the Library:
a. Reclassify a Library Clerk I to a Senior Library Clerk
IV position
b. Reclassify a Library Clerk I to a Senior Library Clerk
IV position
c. Reclassify a Clerk-Typist II to a Senior Library Clerk
IV position
For University Services:
a. Establish an Officer Supervisor VI position
For the Business Office:
a. Establish a Clerk Stenographer III position
For the Data Processing Center:
a. Establish a Data Processing Supervisor X position
b. Establish a Data Processing Operator V position
Establish a Student Affairs Assistant AP-I position in the
Student Center Operation
The proposed budget for Oakland University for 1963-64 is
as follows:
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Estimated Income |
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State Appropriation |
$1,562,515 |
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Student Fees |
426,700 |
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Carry-over of year-end balance |
45,000 |
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Miscellaneous Income |
12,500 |
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$2,046,715 |
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Estimated Expenditures |
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Salaries |
$1,283,424 |
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Retirement & Social Security |
84,000 |
$1,367,424 |
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Labor |
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200,700 |
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Supplies & Services |
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359,691 |
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Equipment |
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118,900 |
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$2,046,715 |
(p.141)
Bids were received on June 11 for the Primary Radial Feeder
No. 2, as follows:
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Schultz Electrical Service |
$ 93,950 |
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Cates Electric Company |
102,956 |
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Southeastern Electric Co., Inc. |
104,600 |
It is recommended that a contract be awarded to the low bidder,
the Schultz Electrical Service, in the amount of $93,950.
The following budget is recommended:
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Construction |
$ 93,950 |
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Engineering Fees |
5,500 |
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Contingency |
5,550 |
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$105,000 |
Chancellor Varner requests that the Trustees authorize him
to move forward in the planning of a new dormitory, hopefully
to be available in the, fall of 1964. He requests:
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a. |
Authorization from the Trustees to authorize
Mr. May to initiate steps for a reservation for $600,000
from the Federal Housing and Home Finance Agency. |
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b. |
Authorization from the Trustees to request from the
legislature at its special session in September the resolution
authorizing its construction |
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c. |
Authorization from the Trustees to designate an architectural
firm for this project. |
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d. |
Recommendation that Meath and Kessler of Grosse Pointe
be appointed architects for this project. |
On motion by Mr. Stevens, seconded by Mr. Harlan, it
was voted to approve these items.
Gifts and grants:
Grant of $2,593.48 from Mr. and Mrs. E. Curtis Matthews of
Bloomfield Hills for the Hunt Fair account 92-3908.
Grant of $2,034 from Elizabeth H. Gossett of Bloomfield
Hills for Meadow Brook Ball account 92-3910, to cover the
dinner expenses on May 11.
Grant of $20,000 from the National Science Foundation of
Washington to be used under the direction of David Beardslee
and Beauregard Stubblefield in Mathematics for the establishment
of a small computing center.
Grant of 24 shares of General Motors Corporation common stock
valued at $1,293 to be used under the direction of Chancellor
Varner as a contribution to the MSU Oakland Scholarship funds.
Grant of $30,000 from the Oakland County Board of Supervisors
of Pontiac to be used under the direction of Chancellor Varner
for the development of the physical plant.
Gifts for the scholarship fund:
$375 from Mr. and Mrs. William T. Gossett
$200 from the American Association of University Women of
Grove City, Pennsylvania
$324 from the Pontiac-Oakland Town Hall, Inc., of Pontiac
$100 from Mr. and Mrs. I. A. Oksenberg of Lausanne, Switzerland
Payments as follows to salaried employees since the last
Board meeting:
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Continuing Education |
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Leonard Chisholm |
$300.00 |
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Walter Collins |
15.00 |
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David DiChiera |
192.00 |
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Priscilla Jackson |
200.00 |
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Donald O'Dowd |
25.00 |
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Carmen Urla |
200.00 |
On motion by Mr. Stevens, seconded by Mr. Vanderploeg, it
was voted to approve all Oakland University items on which
action does not already appear.(p.142)